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Bellingham Housing Authority
Meeting Minutes
14 October 2014 held at Wrentham Manor
- Call to Order at 6:05 p.m.
- Announcement: recording of meeting
- Roll Call: ~all present
- Public Input
- Mr. Penney expressed his discontent in regard to speeding in the development. The Board and Mrs. Bergeron explained that this issue cannot be resolved without having some party stand outside to monitor and this would not be possible.
- Mrs. Maxwell and Mrs. Cerutti reported that one of the residents consistently speeds through the development. Mrs. Bergeron stated she would remedy the situation.
- Mrs. Maxwell inquired to the status of the vinyl siding replacement. Mrs. Bergeron stated that the process has started but no approval has been received from the state.
- Mrs. Cerutti asked about the roofs. Mrs. Bergeron stated that the Authority has no approval to replace the roofs at this time.
- Minutes of July 8, 2014 meeting
- Motion to accept minutes made by Mrs. Lavallee, seconded by Mr. Hall, motion carried.
- Resolution 2014-11 HCV Payment Standards. Motion made by Mrs. Sacco to approve the HCV Payment Standards, seconded by Mrs. Lavallee, motion carried.
- Resolution 2014-12 Approval of Scope of Services and Payment for Services 667-1 Vinyl Siding Replacement. Mrs. Bergeron presented the motion and explained that this is the contract to hire the architect. The contract will be forwarded to the state for approval. Mr. Hall made a motion to approve the amendment, seconded by Mrs. Sacco, motion carried.
- Mrs. Cartier asked about the payment of several vendors. Mrs. Bergeron answered her questions satisfactorily.
- Mrs. Sacco questioned Mr. Mowry’s resignation. Mrs. Bergeron stated that he had resigned and the process to hire a new Maintenance Laborer had already begun.
- Mrs. Sacco inquired what the large amount was for Office Supplies; Mrs. Bergeron stated that was for toner cartridges.
- Mr. Hall pointed out that the Agency has already exceeded the budget for the window loan. Mrs. Bergeron stated she would ask Mr. Conlon why the budget was low. The loan is paid in full January 2015 and that information was given to Mr. Conlon prior to the budget approval.
- Mrs. Sacco noted that the appliance purchases are over budget. Mrs. Bergeron stated that she has had to replace several ranges over the last few months. The Agency will have to repair any additional appliances. Mrs. Cartier suggested that it may be possible to get a grant for new stoves.
- Executive Director’s Report
- Status quo in regard to administrative duties with the exception of DHCD Annual Data Collection and DHCD MRVP Special Reporting.
Current vacancies:
Unit |
Vacancy date |
Anticipated turnaround |
Anticipated rental |
Notes |
82DC |
9/23/14 |
10/15/14 |
10/15/14 |
|
- Tenant/Participant Activity: State-aided: Processed four interim reexaminations and one transfer ; MRVP: administered one Annual reexam and one interim; HCV: processed one annual, two portability move-ins, three issuance of vouchers and four interim reexams; submitted HUD Form 50058.
- Input six applicants; notified fifteen applicants that Family/MRVP list is closed.
- 705-1 Center St Rehab on hold; 667-1 Walkway Ponding in process with state civil engineer; 667-1 Vinyl Siding in proves with architect.
- Family, MRVP and Non-Elderly waiting lists updated. Removed nineteen applicants from Family/MRVP for non-response.
- Tenant Activities: Mendon Mennonite Choir; Ming-Ming HE: Energy, Vitality & Immunity.
- Any other business that may legally come before the board
- Next meeting is November 12, 2014 at 6:00 p.m. at Wrentham Manor.
- Motion to adjourn made by Mrs. Lavallee, seconded by Mrs. Sacco, all in favor, motion carried.
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